JULY 21, 2015
STATE OF COLORADO )
COUNTY OF LOGAN ) ss
CITY OF STERLING )
As required by the Colorado Sunshine Law, the meeting was posted timely in the City Hall lobby more than twenty-four hours in advance of the meeting.
The City Council of the City of Sterling, Colorado met for a Special City Council meeting in Council Chambers of City Hall, on Tuesday, July 21, 2015. Mayor Torres called the meeting to order at 6:05 p.m.
City Manager Saling
City Clerk Forbes
Citizens present: 2
CRITERIA FOR NON-PROFIT ORGANIZATION FUND REQUEST:
City Manager Saling explained the criteria that he put in the packet. There was discussion regarding the criteria and the process. There was a large amount of discussion regarding if Council should hear the presentation or if it should just be heard by the committee. There was also discussion if groups like, Economic Development, County Express and the Chamber, should be required to present their requests.
Councilmember Brigham made a motion to adopt the criteria, appoint a committee, have the committee review all the requests and make a recommendation to Council for no more than $90,000, and have those organizations that are recommended by the committee come to Council in case there are further questions. Councilmember Pitcher seconded the motion. By a six-yes vote, the motion was approved.
The criteria that Council would like included from City Manager Saling’s memo are:
- The application meets a public need of the citizens of Sterling that is not addressed by the City of Sterling services or supplements an existing service provided by the City of Sterling.
- The percentage of City of Sterling residents served by the funds is high or the service provided to the population directly benefits the City of Sterling
- The listed goals or outcomes and plan for the funds are clearly defined and quantifiable.
- Financial statements for this organization demonstrate effective accounting of funds
- Financial records indicate fiscal accountability
- Majority of income of this organization/agency is spent on programs v. administration costs.
- Organization demonstrates a clear financial need for the requested funds.
- Proposal submission is well-presented.
- All requested information is included in application packet or an explanation is provided for missing materials.
Council would also like to have the criteria of “must have been in operation for at least two (2) years prior to the request for the assistance.” be removed from the eligibility criteria.
Councilmember Brigham advised that he is all in favor of making organizations more sufficient without City support and this would be a good place to start the process.
There being no further business to come before Council the meeting adjourned at 6:53 p.m.